Providence Health: Assistant National Coordinator

Open until filled
Closing date
Internal / External
External to BC AHSN
Job type
Part time
Vancouver Coastal Health Region
How to apply

Interested candidates should email their resume with cover letter directly to Amanda Axler at:

Job Title:                    Assistant National Coordinator

Department:            Nephrology, Medicine

Location:              Providence Health (St. Paul’s Hospital)


Job Summary

EMPA-KIDNEY (A multi-centre international randomized parallel group double-blind placebo-controlled clinical trial of EMPAgliflozin once daily to assess cardio-renal outcomes in patients with chronic KIDNEY disease) is a large international investigator-initiated study, run through University of Oxford and sponsored by Boehringer Ingelheim to evaluate the value of Empagliflozin in patients with chronic kidney disease. This position is for an Assistant National Coordinator to be part of the Regional Coordinating Centre (RCC) team in Canada. Under the directions of the Canadian Regional Leads, Drs. Adeera Levin and David Cherney, the RCC provides scientific and operational oversight, and support 20 sites in conducting the trial in Canada. The incumbent would be assisting the National Coordinator and Finance Administrator in coordinating activities of the RCC. The office is located at Howe Site, St. Paul’s Hospital, Vancouver however remote work is also possible but the candidate should reside in Greater Vancouver. The position is part-time 1 year contract term.

Organizational Status

The Assistant National Coordinator will report directly to the National Coordinator. The RCC team reports to the Central Coordinating Office in University of Oxford and liaise with the trial sites to facilitate trial conduct.

Work Performed

  • Assist the National Coordinator with day to day management of all sites within Canada.
  • Troubleshooting various issues with the sites including local and central labs, REB submissions, training, translations, monitoring visits, travel, newsletters.
  • Track central and site level REB submissions, approvals, and acknowledgements.
  • Respond to technical, medical and administrative queries.
  • Upkeep of Trial Masterfile and required regulatory documentation for all sites and essential documents are up to date as defined by ICH GCP guidelines.
  • Ensure labeling and organization of finance and regulatory files.
  • Assisting with planning and coordination of arrangements for various sized functions, including making travel arrangements and contracting with vendors.
  • Interacts with UBC and PHCRI accounting departments
  • Invoicing the Study Sponsor as required for study purposes and reimbursements
  • Preparing Site Payments and Subject visit schedules, quarterly for payments to sites
  • Process Site Payment invoices for all Canadian sites
  • Follow-up with issues, concerns re: Site Payments


  • A level of education, training, and experience equivalent to Bachelor’s Degree in a recognized university in science, health-related field or a related discipline
  • Minimum of one (1) year of recent experience in a university or healthcare environment. Experience with clinical trial research or research administration is preferred.   Finance experience is also an asset.
  • Excellent organizational skills including the ability to prioritize workload to meet deadlines.
  • Excellent troubleshooting and organizational skills as well as strong attention to detail.
  • Proven capability in identifying problems and developing creative solutions.
  • Effective oral and written communication, supervisory, problem solving, interpersonal, multi-tasking and excellent organizational skills.  Demonstrates responsibility and accountability.
  • Strong computer skills including Windows programs and electronic communications, experience with QuickBooks would be an asset.
  • Ability to exercise confidentiality.

Applicants will only be considered if a relevant cover letter is provided.   

Only candidates selected for an interview will be contacted.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.